TL;DR: TrueNorth Civic AI reduces council meeting minute production time by 70% using FOIPPA-compliant speech-to-text that never trains on your sensitive data. Purpose-built for BC municipalities with full compliance with the Freedom of Information and Protection of Privacy Act (FOIPPA) and the BC Local Government Act.
The Problem: The "Late Friday Afternoon" Minutes Crunch
For Municipal Clerks and Corporate Officers in British Columbia, the cycle is relentless. From Vancouver to Kelowna, and Victoria to Surrey, a Council meeting ends late Tuesday night. By Wednesday morning, the pressure is on: producing accurate, legally defensible minutes for the next agenda package.
The Reality:
- Time-Consuming: It takes 4-6 hours to transcribe and format minutes for a 2-hour meeting.
- Administrative backlog: High-volume public hearings and committee meetings create a documentation backlog.
- Accuracy Risks: Fatigue leads to errors in recording motions, movers, and seconders.
- Burnout: Administrative staff are stretched thin, balancing minute-taking with dozens of other statutory duties.
The "old way" involves manually listening to audio recordings, pausing every 5 seconds, typing verbatim, and then summarizing. It is inefficient and unsustainable.
The Solution: AI That Understands Robert's Rules
TrueNorth Civic AI is not just generic municipal recording secretary software; it is a specialized municipal-specific workflow engine trained on the unique language of Canadian local government, distinct from tools like Otter.ai or ChatGPT.
We understand the difference between a "point of order" and a "motion to adjourn." Our AI models are fine-tuned to recognize:
- Movers and Seconders (e.g., "Councillor Smith moved, Councillor Jones seconded")
- Motion Outcomes (Carried vs. Defeated)
- Bylaw Readings (First, Second, and Third Readings)
- Pecuniary Interest Declarations
Compliance: Why "Data Sovereignty" is Non-Negotiable
For BC municipalities, compliance with FOIPPA (Freedom of Information and Protection of Privacy Act) is paramount. Using US-based AI tools puts your data at risk of surveillance under the US CLOUD Act.
The TrueNorth Guarantee:
- 100% Canadian Residency: All data is stored in Canada and protected by Canadian-managed encryption keys (CMEK).
- No Training on Your Data: We do NOT use your meeting recordings or minutes to train our public models. Your data remains yours.
- Encryption at Rest and in Transit: Customer-Managed Encryption Keys (CMEK) with AES-256 encryption and TLS 1.3 in transit. SOC 2 Type II compliant infrastructure.
How It Works: A Clerk-Centric Workflow
- Upload Audio: Drag and drop your meeting audio file (MP3, WAV, M4A) into the secure TrueNorth dashboard.
- AI Processing: In minutes, TrueNorth transcribes the audio, identifying speakers and formatting the text into a clean, readable draft.
- Smart Summarization: The AI automatically extracts motions, action items, and key discussion points, formatting them into your official minutes template style.
- Export & Review: Export the draft to Microsoft Word for final review and formatting.
Join the Pilot Program
TrueNorth Civic AI is currently accepting BC municipalities for our 2026 Pilot Program. Start with a free account to test the Municipal Minutes Generator.